Terms and Conditions

Places are allocated on a ‘first come first served’ basis and you are advised to apply as early as possible.

A booking is not valid until the deposit has been received and it has been confirmed by Earlscliffe.

Full payment must be received by Earlscliffe by 01 May preceding the start of the summer course (or by 01 February preceding the start of Easter course).  If payment is not received by this date, Earlscliffe reserves the right to cancel the student's place on the course and the deposit payment will be forfeited.

If the booking is made and accepted after the deposit payment deadlines, full payment must be made.

Once the full fee has been received, students are sent final course details.

Please note that the initial deposit is part of the full fee, and not an additional cost.

If incorrect information or misinformation is provided at the time of booking to Earlscliffe, we reserve the right to ask the student(s) to leave the course. In this case, there will be no refund of the course fees.

Transfers will be organised for all students who request it

The course fees include return transfers to/from London Heathrow, London Gatwick and Ashford Eurostar station for flights/trains arriving/departing between 9am-4pm on scheduled arrival days. Transfers outside of these times and days will incur a charge.

Transfers must be booked at least 14 days before arrival

Students are transferred in small groups and may be required to wait up to 90 minutes with our staff at the airport until the group is complete. Delays excepted

It is essential that Earlscliffe is kept informed of any changes to the student's travel arrangements. Students must not assume that Earlscliffe has received details of changes until they are acknowledged by us in writing. We will always confirm travel details

Students are liable for the cost of excess baggage and any unpaid Unaccompanied Minor (UM) charges. Please check at the time of booking the airline's arrangements for the payment of airport departure tax and the maximum luggage allowance. If the authorised adult is not the parent, we require written confirmation of the name of the adult collecting the student from the parent 48 hours in advance

Airport transfers will be either by car, minibus or coach. Trains or public transport may be used at our discretion. Any student not requiring a transfer to an approved airport at the end of the course must be accompanied from the school by an authorised adult

Earlscliffe is a trading name of Sussex Summer Schools Ltd. which has public liability insurance.  Any liability of Sussex Summer Schools Ltd to the student or parent or guardian, in respect of which Sussex Summer Schools Ltd. has insurance cover, shall be limited to the amount of such cover and any such liability in respect of which Sussex Summer Schools does not have insurance cover shall be limited to the aggregate amount of fees paid in respect of the student. Nothing in these terms and conditions, however, shall operate to exclude any liability of Sussex Summer Schools for personal injury or death caused by negligence of Sussex Summer Schools or our respective servants and agents

It shall be a condition of the contract between Sussex Summer Schools and the student or his or her parent or guardian, that Sussex Summer Schools shall not, in any way, be liable to the student or the parent or guardian in the event that any service contracted to be supplied by Sussex Summer Schools becomes impossible to supply due to reasons outside our control

The course fees include travel insurance, which covers each student for Cancellation, Curtailment, Course Fees, Medical, Personal Belongings, Money, Personal Injury, Personal Liability and Overseas Legal Advice and Expenses (please contact us for further details)