Earlscliffe is a trading name of Sussex Summer Schools Ltd. Earlscliffe (Sussex Summer Schools Ltd), is registered as an independent school with the Department for Education: School number 886/6138. Earlscliffe is part of Dukes Education – UKVI Tier 4 Sponsor Licence number: HYJBD6CB5.
Terms and Conditions
Booking
Places are
allocated on a ‘first come first served’ basis and you are advised to apply as
early as possible.
A booking is
not valid until the deposit has been received and it has been confirmed by
Earlscliffe.
Full payment
must be received by Earlscliffe by 01 May preceding the start of the summer course
(or by 01 February preceding the start of Easter course). If payment is
not received by this date, Earlscliffe reserves the right to cancel the
student's place on the course and the deposit payment will be forfeited.
If the
booking is made and accepted after the deposit payment deadlines, full payment
must be made.
Once the
full fee has been received, students are sent final course details.
Please note
that the initial deposit is part of the full fee, and not an additional cost.
If incorrect
information or misinformation is provided at the time of booking to Earlscliffe,
we reserve the right to ask the student(s) to leave the course. In this case, there
will be no refund of the course fees.
Cancellations
Please
contact us immediately if you need to cancel your course
If
you cancel more than 6 weeks before the start of your course, your full fees
will be returned to you minus the deposit
If
you have to cancel less than 6 weeks before the start of your course the full
fee will be forfeited
Where
the reason for cancellation is due to a visa refusal, please see 'Student
Visas', as separate conditions apply
Please
note, deposits are non-transferable between one student and another after a
booking has been accepted.
Amendments
Once
a student has registered, name changes will not be allowed. Any significant
and/or continued amendments to the registration process, if possible and
subject to availability, will incur an administrative fee of £50
Any
changes to travel details must be received at least 7 days before the start of
the course. If travel details are not submitted within the deadline, we reserve
the right not to provide an airport transfer
London Airport and Ashford International Station Transfers
Transfers
will be organised for all students who request it
The
course fees include return transfers to/from London Heathrow, London Gatwick
and Ashford Eurostar station for flights/trains arriving/departing between
9am-4pm on scheduled arrival days. Transfers outside of these times and days
will incur a charge.
Transfers
must be booked at least 14 days before arrival
Students
are transferred in small groups and may be required to wait up to 90 minutes
with our staff at the airport until the group is complete. Delays excepted
It
is essential that Earlscliffe is kept informed of any changes to the student's
travel arrangements. Students must not assume that Earlscliffe has
received details of changes until they are acknowledged by us in writing.
We will always confirm travel details
Students
are liable for the cost of excess baggage and any unpaid Unaccompanied Minor
(UM) charges. Please check at the time of booking the airline's arrangements
for the payment of airport departure tax and the maximum luggage
allowance. If the authorised adult is not the parent, we require written
confirmation of the name of the adult collecting the student from the
parent 48 hours in advance
Airport
transfers will be either by car, minibus or coach. Trains or public transport
may be used at our discretion. Any student not requiring a transfer to an
approved airport at the end of the course must be accompanied from the
school by an authorised adult
Student Visas
Student
visas may be required from some countries, and obtaining a visa is the
responsibility of the client. Earlscliffe is a trading name of Sussex Summer
Schools Ltd. Earlscliffe (Sussex Summer Schools) is registered as an
independent school with the Department for Education: School number 886/6138.
At
the time of booking, Earlscliffe provides the necessary letter of acceptance,
and visa support letter if applicable
If
a visa application is refused, the following refund policy applies:
Earlscliffe
will refund the full fees, less the deposit, should a visa be refused by the
Entry Clearance Officer, and the client has followed all the correct procedures
Earlscliffe
will not refund a client should the reasons for refusal be related to
insufficient or incorrect documentation
Earlscliffe
will not refund a client should the client not have applied with sufficient
time for the visa to be approved. We strongly recommend clients apply at least
3 months prior to the start date of the course
With
any visa refusals, original documentation issued by the Entry Clearance Officer
must be provided to Earlscliffe to qualify for any refund
Liability
Earlscliffe
is a trading name of Sussex Summer Schools Ltd. which has public liability
insurance. Any liability of Sussex Summer Schools Ltd to the student
or parent or guardian, in respect of which Sussex Summer Schools Ltd. has
insurance cover, shall be limited to the amount of such cover and any such
liability in respect of which Sussex Summer Schools does not have
insurance cover shall be limited to the aggregate amount of fees paid in
respect of the student. Nothing in these terms and conditions, however,
shall operate to exclude any liability of Sussex Summer Schools for personal
injury or death caused by negligence of Sussex Summer Schools or our respective
servants and agents
It
shall be a condition of the contract between Sussex Summer Schools and the
student or his or her parent or guardian, that Sussex Summer Schools shall not,
in any way, be liable to the student or the parent or guardian in the
event that any service contracted to be supplied by Sussex Summer Schools
becomes impossible to supply due to reasons outside our control
Insurance
The
course fees include travel insurance, which covers each student for
Cancellation, Curtailment, Course Fees, Medical, Personal Belongings, Money,
Personal Injury, Personal Liability and Overseas Legal Advice and Expenses
(please contact us for further details)
Passport, Tickets and Pocket money
The
original passport and travel ticket must be presented at registration on
arrival at the school and will be kept secure throughout the course
Pocket
money has to be handed in at the start of the student's course for safekeeping.
We recommend that students bring £50 pocket money per week. Please bring
Sterling cash in £5 or £10 notes. If extra pocket money has to be
transferred during the course, a £10 handling fee will be charged
Earlscliffe Summer Student Course Rules
Students
will adhere to Earlscliffe rules. They are expected to attend all meals,
classes and arranged activities & excursions
Students
must make their beds, keep their rooms tidy and be ready at all times for room
inspections
Any
damages to property, equipment or rooms will be charged to the students/parents
Consumption
of alcohol, smoking, drugs or so-called ‘legal highs’ is strictly forbidden
Male
and female students will not go into each other’s rooms
Students
must be courteous and polite to other students and to all staff
Students
must not swear or fight
Earlscliffe
will not tolerate any bullying, intimidation or racist behaviour
Earlscliffe
reserves the right to expel any student from the course without notice, whose
action(s) it deems to be unacceptable for whatever reason. No refund will
be given.
Marketing
Earlscliffe
occasionally takes photographs/videos of the students on their course. Unless
the parent or guardian of a student writes to tell us this is not acceptable,
we may use these photographs or video clips in future Earlscliffe promotional
material. Parents wishing to opt out must do so by post to Earlscliffe before
the start of the course
Students
and the parent or guardian are asked to complete a course evaluation form at
the end of the course. Unless the parent or guardian writes to tell us this is
not acceptable, we may use any comments in future Earlscliffe promotional
material